How to Deposit with the AHDS
1. Contact the relevant AHDS Centre via the Depositing Advice Team
2. Produce copies of all the data and documentation files that make up your digital resource. The AHDS produces a AHDS Deposit Format List to indicate the most suitable formats. (HTML) | (Word document for printing)
3. Complete a Data and Documentation Transfer Form. The Data and Documentation Transfer Form is used to obtain all the essential information about the physical transfer of your data and documentation to the AHDS. If you have any difficulty completing it, please contact the AHDS for assistance.
4. Complete a Catalogue Form. The information that you provide on the Catalogue Form will be used to produce a full catalogue record for online catalogues. If you have any difficulty completing it, please contact the AHDS for assistance.
5. Complete, and sign, a Licence Form. Download, print and sign a licence from one of the five AHDS Centres.
6. Send the data, documentation and forms to the relevant AHDS Centre. To find out how best to transfer data, have a look at the AHDS Data Transfer Options List.
7. Receive acknowledgement of receipt. The AHDS will acknowledge receipt of the deposit upon its arrival. This does not mean that your resource has been archived.
8. Receive confirmation of completed deposit. When we have completed the transfer of your resource into the AHDS digital repository (including data validation, cataloguing, and transfer to secure storage) we will contact you to confirm that the resource is now archived by the AHDS. The complexity of the resource will determine how long this process takes, but it is our goal to archive deposits within one month of receiving the deposit. If we encounter problems we will contact you.
