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8.8 Conclusion In order to create an effective resource which is accessible to different user groups, and easy to manage by you or your organisation, you must create documentation which describes the content and status of the resource and its constituent parts. This documentation does not have to be complex, but it should be created with an understanding of the broader environment in which your resources are created. It is better to create a few, simple metadata elements that you can ensure are interoperable and to fill them with accessible and appropriately-structured information than to attempt a complex cataloguing project with no reference to existing standards. The technology you use to store your metadata may also influence its structure. If you are working within an existing library or archival environment, you may wish to create metadata records for your objects in the cataloguing system used by that library. It is usually possible to export records to another format where they may be stored in a different structure if you wish to create interoperable metadata that has a broader application than merely part of a single institutional collection. You may wish to use a standard database package such as Microsoft Access or FileMaker Pro, which can be easily programmed to store any form of metadata structure, or you may store your metadata as text in html or XML. The most important rule for any documentation process is consistency. Once you make the decision to use a particular spelling, classification scheme or title convention you must always use the same rules for each record. Without internal consistency, your collection will be next to useless. Example of mapping IASA data elements to Dublin Core | Dublin Core Element | IASA Element | Example of a Dublin Core record for a sound clip to be embedded in a HTML document | Example of a Dublin Core record for a music clip presented in a simple database | | Element: Title | Title
Programme Title
Series Title
Uniform Title | <meta name = "DC_Title"
content = "Capital Radio interview, 1986"> | Autumn Moon | | Element: Creator | Names (incl. types of 'functions' related to those names)
- Composer
- Author
- Librettist
- Artist
- Orchestra | <meta name = "DC_Creator"
content = "McCartney, Paul, 1942-"> <meta name = "DC_Creator"
content = "Jensen, David"> | composer - McGuire, Edward 1948-
commisioner - Hand-Dupre Duo
ensemble - Scottish Guitar Duo - Philip Thorne, Selina Madeley | | Element: Subject | None | <meta name = "DC_Subject"
content = "McCartney, Paul, The Beatles"> | instrumental duet strings | | Element: Description | Summary (e.g. Synopsis of text/interview)
Contents listing (e.g. list of tracks on an LP)
Technical Quality
- Physical Condition | <meta name = DC_Description"
content = "Interviewed for Capital Radio, London. This 'archive master' (not offair) may include material which was not broadcast."> | Premiered by the Hand-Dupre Duo at St John's, Smith Square, London. A gentle, nocturnal piece, while fully emotionally charged in an understated manner | | Element: Publisher | Name of Broadcasting Service/Station
Name of Broadcaster | <meta name = "DC_Publisher"
content = "Capitol Radio"> | BBC Radio Scotland | | Element: Contributor | None | --- | --- | | Element: Date | Recording Date
Broadcast Date (first date of broadcast) | <meta name = "DC_Date"
content = "1986.8"> | composition - 1992
first performance - 1992
broadcast1994/12/11 | | Element: Type | Medium of Performance (e.g. Violin) | --- | sound recording | | Element: Format | Physical Description
- Format (e.g. disc, tape, etc)
- Speed
- Size
- Mono/Stereo
- Analogue (recording)
- Digital
- Analogue (mix)
- Digital (mix)
- Analogue (replay)
- Digital (replay) Duration Technical Quality
- Sound Quality | <meta name = "DC_Format"
content = "44'50''"> | mpeg
81.2kb | | Element: Identifier | Label
Catalogue Number
Matrix Number
Shelf Location | --- | C-XZ 305 | | Element: Source | None | --- | audio cassette | | Element: Language | Language | <meta name = "DC_Language"
content = "English"> | --- | | Element: Relation | Location of other copies | --- | --- | | Element: Coverage | Place of Recording | --- | London | | Element: Rights | Copyright Holder
Copyright
Royalties | --- | Contact SMIC for information on rights clearance | | No Dublin Core Element | Embargo
Obligations accruing from acquiring the recording
Date of entry
Name of Person who entered the entry to the system | --- | --- |
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